Stages of preparing a presentation

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stages of preparing a presentation

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Preferably think and write in English. Try to use short simple sentences. Imagine you are going to speak to a group of friends rather than researchers. Using simple constructions and sentences will help you to focus on what you want to say. It will also enable you to express the concepts in the clearest way, which will be the easiest way for the audience to understand. A presentation is not an oral version of your paper.

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In this case your three main points may be connected with how your method works, or how you selected your data. Or maybe your methodology is not important, but your results are. Thus your three important points could simply be your three most important findings, or your one important finding has three important implications. 1.3 Prepare a two-minute talk If you try and condense your presentation down to a two-minute coverage of your three main points, this will make you understand what is, and is not, absolutely essential. So, imagine you are about to give your presentation at an important international conference. You have the last slot of the last day. The person before you talked for more than their allocated time. Finally it is your turn to present. The conference chairperson says to you i am really sorry but we have run out of time, statement i can only give you two minutes to explain your research to this very important audience. What would you say in those two minutes? Write some notes for your two-minute presentation.

1.2 Identify your key points/messages, write down what you think are the most important/interesting aspects of your research that you want to communicate to your audience. Try to limit the number of your important points (hereafter, key points) to about three or four, as this is the number that experts have proved is what most audiences can realistically remember. By not trying to cover everything but limiting yourself just to certain aspects, your presentation will have a clear focus. This does not mean that you only mention these key points and nothing else. Instead, it means that you mention them in your introduction and in your conclusions, and you give them the most space while describing your methodology and/or your results. This process is a little similar to writing an abstract for a paper, which acts as both a summary and an advertisement of your work. It may help you to think that there might be journal editors and reviewers in the audience and that your objective is to give them the highlights of your research so writing that they will be interested in publishing your work in a video version. Your key points should generally indicate what makes your research stand out (i.e., why your community should be interested) and how it contributes to knowledge in your field. The key points could be, for example, what problem you wanted to resolve/investigate and why this was important for the scientific community how you did it (your methodology) what success you had (your results) Alternatively, perhaps the problem you wanted to solve is well known.

stages of preparing a presentation

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If there are a lot of native english speakers, then at the question and answer session you book might need to explain that you are not a native speaker yourself and ask them to speak slowly and clearly. Similarly, if there is a disproportionate number of non-native speakers, then you may need to talk more slowly. Look at the titles of the other talks. This should give you an indication of what the audience may be interested. If your talk is late in the schedule, go to as many of the earlier talks as possible to judge the possible level of the audiences interest in your topic. Then you can make a few adjustments to make it more, or less, technical as appropriate. You are likely to have a mixed audience, so dont make too many assumptions about what they teresa may and may not know (unless you managed to understand this by doing point 4 above). You thus need to find the right balance and prepare extra slides that you can use to tailor your presentation to the specific audience.

Practice them as much as you can (on the plane, in the bath, wherever) learn the correct pronunciation of key words.1 Find out about the potential audience. It is very useful to find out how much the audience already know about your topic. If you are too technical you may alienate those who are potentially interested in the topic but are not experts. However, if you are too general you will bore the experts. Here are some ways to find out about the audience:. If the conference is organized so that attendees sign up in advance for the talks they are going to attend, then you should be able to ask the organizers to give you a list of probable attendees at your talk. Go through this list carefully. You can google them and also see if there are any names of people who have appeared in any bibliographies of your own or similar papers—this will help you to see how many experts there are. The list of attendees to your talk may also help you to understand what nationality they are.

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stages of preparing a presentation

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You will learn how to plan your preparation begin your preparation by focusing on what you want to say rather than immediately creating the slides. Why is this important? If you dont rehearse (i.e., practice) it is very unlikely that you will give a management good presentation and you will thus waste a perfect opportunity for promoting your research and for setting up collaborations. Below are 10 stages in preparing a presentation that you can follow. Note that there are seven stages before you create your slides. It is generally best to first decide what to say, and then inferno use that as a basis for creating your slides.

Often, people who begin by preparing the slides find that they spend so much time on the slides that they dont have time to practice. But the success of your presentation very much depends on how much you prepare and practice dont think about what it is that they really want to say, so their slides then dictate what they will tell the audience. It is a much better strategy if your slides reflect and support what you want to say create some slides that they subsequently find are not needed, and thus waste valuable preparation time. Realistically, you may not have time to do all the stages suggested below, but try to focus on only transmitting three key points (see. Section.2 ) think about your structure by answering the questions. Section.5 minimize the number of slides and the amount of text on those slides write down your beginning and ending.

However, when you are presenting to the 'other groups' category, you may need to spend some time thinking about the make up of the audience before you can make this judgment. You may also be interested in: Planning a management Presentation. Everyday management Presentations, advantages and Disadvantages of Presentations, audience Profiling. Presentation Environment define your key message Statement outline the Scope of your Presentation management Presentation Planning guidelines. Key points The amount of effort you put into planning your presentation will depend on how much impact it needs to have and how much time you can justify.


Use a method that will give you a usable structure as quickly and efficiently as possible; you can always refine it later if necessary. The first stage of the planning process is to decide on the precise aim of your presentation. This focuses your mind on what it is that you are trying to achieve. The aim represents what you want the presentation to achieve. It is not the title of the presentation. Today's Top Picks for Our readers: Recommended.

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'Inform the board of results of customer satisfaction survey' to the 'explain reasons for poor customer satisfaction data and suggest options to fix the problems' will keep you focused on the most important aspect of the material you are going to present: in this case, suggesting. If you just presented the survey results without this focus, it could look as though you didn't understand the implications of the survey, you didn't think any action was necessary, or you had no ideas about how the problems could be addressed. Changing the focus of your presentation from just reporting the results demonstrates that you have already grasped the negative implications, have identified the main reasons for this perception, and are able to suggest possible solutions. Remember, think of your aim as a final destination, and your presentation as the journey. Everything in your presentation must contribute to delivering qualitative your audience to that clearly defined destination. The aim is to some extent dependent on your audience, which is not a problem when you are presenting to your own team or senior management because they are familiar to you and you will usually have a clear idea of what the 'starting point'. In other words, you know what they already know and what is important to them. Knowing these things makes it relatively straightforward to work out what you need to tell them to take them to the destination.

stages of preparing a presentation

In the case of presentations to senior management, you will usually have been paper asked to make the presentation and your aim may be rather less obvious. For instance, you have been asked to present the figures on the budget you have requested for next year. You may decide that your real aim is to justify these figures and prevent them from being reduced. Changing your aim from the obvious. 'Inform the board of my budget requirements for next year' to the more precise 'justify to the board my budget requirements for next year' is a subtle change in wording, but makes a significant difference to how you decide to structure your presentation because. Using the word 'justify' will focus your mind on defending the parts of your budget that you see as vulnerable, for example by showing how they fit into your organization's strategic plans. Another example would be a situation where you have been asked to present the results of a customer satisfaction survey in which the organization has performed poorly. Changing your aim from.

group concerns that you need to address in order to preempt problems or boost team morale. Scenario 2, you are giving a presentation to other managers in your own organization: your primary objective is to inform them about some changes that you are making that will affect them. your secondary objective is to answer any concerns that they may raise, and to get them onside and enthusiastic about implementing those changes. In both of these examples the secondary objective is the one that provides the justification for presenting the information rather than simply sending it out as an email or document. It is also the one more closely aligned to your own personal goals. From the outset you must be absolutely clear on the aim of your presentation so that you stay focused throughout the preparation phase. The following table gives you some examples of the different aims you could have for three different types of presentations you may need to give. All of these example presentation aims are written from your own point of view. In the case of presentations to your own team, the aim will be something that you have decided on from the outset.

Know your audience. Define your key message statement. Identify your Aim, the first stage of the planning process is to decide on the precise aim of your presentation. This should be in the form of a goal that summarizes what it is that you personally want to achieve from delivering. Your aim is not the 'title' of the presentation and it is not something that you want your audience to see. Its purpose is to concentrate your own mind on exactly what it is you are trying to achieve. If you think of your presentation in terms business of a journey then your aim describes the final destination that you want to take the audience to from wherever they are at the moment. Even in low-key presentations, where the primary objective is to inform the audience, there is usually a secondary objective, which is at least as important because it supports your own goals.

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The amount of effort you put into planning your presentation will depend on how much impact it needs to have and how much time you can justify. In the case of a sales presentation that you are going to give regularly, this could amount to several days. Similarly, literature if the presentation is important to your career then you should spend as much time as you have available. Irrespective of how much time you have, the best approach to planning is to use a method that will give you a usable structure as quickly and efficiently as possible. You can always refine it later if necessary. There are four key stages to planning your presentation:. Identify your aim.


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  1. Preparation, the directress first does those preparations which do not involve the child, they are to observe the needs of the. To ask yourself during the preparation of your presentation. Belasco test while youre in the planning stages.

  2. The initial article in a speech preparation series. 7.4 Public Speaking and Class. Have time outside of class to prepare your presentation. Be your preferred role in the preparation stages?

  3. Download, presentation, powerPoint Slideshow about The Upstream, stages : Preparing the budget - africa An Image/Link below is provided (as is) to download presentation. PowToon allows you to create cool animated presentations in minutes that can be presented to audience and your website. 5 Steps to overcoming. Describes a six-step speech framework to prepare for a presentation.

  4. Presentations is a creative. How do i appear so confident and calm on stage. Here are 7 tips to help you prepare and rock your next presentation : 1).

  5. Below are 10 stages in preparing a presentation that you. You thus need to find the right balance and prepare extra slides that you can use to tailor your. There are four key stages to planning your presentation : identify your aim, profile your audience, define your key message statement, and outline the scope.

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